Setup archive in outlook

Actually, Microsoft Outlook supports auto archive your Outlook data files. This article will show you how to set up the auto archive in Microsoft Outlook easily. Step 1: Click on the File tab and click on Options. See screenshot:. Note: If you select the Permanently delete old items option, mails will not be archived.

There are some difference to find out the AutoArchive button in Microsoft Outlook And you can get it with following steps:. See the following screen shot:. Then you will get into the same AutoArchive dialog box you showed you in Outlook , you can configure it as we showed you in Outlook and Your Archivefolder is in the folder list.

By default, when you search for Outlook items by using the Search Current Mailbox feature at the top of your folder list, Outlook searches your entire mailbox. If you want to scope the search to your Archive folder only, first select the Archive folder in the folder list. Your search box will now search only the Archive folder. Online Archive is a feature for Microsoft enterprise customers who have uncommonly large mailboxes.

These customers can use an Online Archive to avoid deleting old mail. If an Online Archive is enabled, administrators and users can set up their mailbox to automatically move old messages to the Online Archive using Archive Policies. Think of the Archive like a file folder. You can store items in the Archive folder and still access them easily. For users who have large mailboxes in a Office Enterprise organization, we recommend that administrators set an Archive Policy that moves items to an Online Archive after one year or less if users are reaching their mailbox quota faster.

Mail that is older than the specified time can be moved from both the Inbox folder and the local Archive folder. The Archive folder is one of Outlook's default system folders and cannot be renamed, moved, or deleted. Because this is an established name, and because Online Archive is an existing feature, we decided to keep both the same.

AutoArchive is an older Outlook feature that allows automatic moving of old mails to a. This means that the messages are removed from the server and are harder to find through search. If the hard drive that contains the AutoArchive. Online Archive is an enterprise-grade replacement for AutoArchive. Archive older items manually in Outlook for Windows. Create a subfolder. Clean Email Archive thousands of emails in a click.

Outlook Archive Versus Delete Back in the day, most email services offered so little storage space that their users were forced to delete most emails they received. Try it FREE. You can think of archiving emails in Outlook as an alternative to deleting email messages you no longer need.

The difference is that archived emails can be retrieved from the archive folder if you change your mind in the future. Because Outlook features a dedicated archive button, archiving a message instead of manually moving it a specific folder can save you a lot of time when organizing your inbox. Instead, they are moved to the archive folder, where they stay until they are either manually deleted or moved from the archive folder back to inbox.

When the archive. In this case, close Outlook and use the Inbox Repair Tool scanpst. If it does not work, the only solution is to create a new archive. If the archive. If the main. I hope this tutorial has shed some light on how to archive emails in Outlook. Anyway, I thank you for reading and hope to see you on our blog next week!

How to archive in Outlook automatically or manually emails, tasks, calendar and other items by Svetlana Cheusheva updated on April 21, What does archiving do in Outlook? How to archive emails automatically How to archive in Outlook manually all or selected folders Where is the Outlook archive file stored? Outlook archive tips and tricks Change the location of an existing Outlook archive file Empty Deleted Items and Junk E-mail folders automatically Archive Outlook emails by received date Outlook archive not working - reasons and solutions What is archive in Outlook?

Depending on how you configure it, Outlook Archive can perform one of the following tasks: Move emails and other items from their current folders to an archive folder. Permanently delete old emails and other items as soon as they have passed the specified aging period. For most account types, Microsoft Outlook keeps all emails, contacts, appointments, tasks and notes in a. PST is the only file type that can be archived.

As soon as an old item is moved from the main. Archiving is not the same as exporting. Exporting copies the original items to the export file, but does not remove them from the current folder, nor from the main.

An archive file is not the same as Outlook backup. If you want to back up your archived items, you will have to make a copy of your archive. Dropbox or One Drive. Contacts are never auto-archived in any Outlook version. However, you can archive the Contacts folder manually. If you have an Outlook Exchange account with an online archive mailbox, archiving in Outlook is disabled. How to archive emails in Outlook automatically The Outlook Auto Archive feature can be configured to move old emails and other items to a designated archive folder automatically at a regular interval, or to delete old items without archiving.

How to auto archive Outlook - Since Outlook , Auto Archive is not enabled by default, though Microsoft Outlook will periodically remind you to do so: To start archiving immediately, click Yes. In the Options dialog window, go to the Other tab, and click the AutoArchive… button.

And then, configure the AutoArchive settings as explained below. Run AutoArchive every N days. Specify how often you want AutoArchive to run. Please keep in mind that archiving many items at a time may slow your computer's performance. So if you receive lots of emails on a daily basis, configure your Outlook Auto Archive to run more frequently.

To turn off auto-archiving , clear this box. Prompt before AutoArchive runs. Check this box if you want to get a reminder immediately before the auto-archive process starts. This will let you cancel auto archiving by clicking No in the prompt. Delete expired items e-mail folders only. Selecting this option will delete expired messages from your email folders. For the sake of clarity, an expired email is not the same as an old message that has reached the end of its aging period.